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All you need to know about registering for Camp!
Register Today!
Payment
Camperships
Cookie Dough
Cancellations and Refund Policies
Processing & Placement Procedures
Unit Friend at Resident Camp
Confirmation
Special Needs
Health & Safety
Forms
Payment
• Full payment is preferred with registration; however, a deposit of $50 per
session is required to hold a space. Payment in full is due 4 weeks before the
start of each session, or the space and deposit will be forfeited and the space
offered to girls on the waiting list. A late fee of $10 per session will be
charged for all balances paid after the deadline. All deposits are
non-refundable.
Camperships
Camperships, based on financial need, are available to registered, active
Tarheel Triad Girl Scouts. Parents who need financial assistance should complete
and return the Confidential General Campership Form and the Camp Registration
Form with the required deposit. The campership application deadline is April 30.
All information is confidential. If the campership grant plus deposit fall short
of the session fee and parents immediately notify the council that they cannot
pay the difference, the deposit paid will be refunded. Also, if applying for a
campership but also paying the remainder of the fee by credit card, only the
deposit or the amount indicated by the parents will be charged to the card
before the campership is granted. After the council grants the campership and
the parents accept it, then the remainder will be charged to their credit card.
Cookie Dough
If your daughter’s troop chooses an individual Cookie Dough option (Option B)
and not the troop cash option (Option A), then you may apply the Cookie Dough
your daughter earned to the fees for any of our GSTTC day or resident camp
sessions. No deposit is required with registration if using Cookie Dough, and
the amount awarded will cover these costs. If there is a difference in the
amount of the Cookie Dough awarded and the session fees, the family must pay the
balance. When Cookie Dough credit is higher than the camp fee, the difference
will be refunded with additional Cookie Dough being issued directly to your
daughter; however, the balance may be applied to another session of camp if
requested. Cookie Dough may be redeemable for all GSTTC summer camps; GSTTC
council programs; Destinations; KPC Trading Post; GSTTC membership; GSTTC annual
fund; and at the GSTTC Girl Scout Shop. Cookie Dough is not transferable and
must be used by Sept. 30 immediately after the Girl Scout Cookie Program in
which it was earned. (See your Cookie Dough certificates for more detailed
information.) It is not necessary to wait for council certification of the
Cookie Dough earned to register for camp. If you have concerns about your
daughter’s Cookie Dough or cookie recognition option chosen, talk to your
daughter’s troop cookie manager.
Cancellations/Transfers/Refunds:
• A full refund will be made for girls who cannot be placed in their 1st or 2nd
choice indicated on their registration form and choose not to accept another
session. Notify the council immediately.
• A full refund will be made if a camp session is canceled by the council.
• A full refund, less the non-refundable deposit, will be made for campers
transferring from one session to another.
• A full refund, less the deposit amount, will be made upon written request when
a cancellation is made four weeks before a session.
• A full refund, less the non-refundable deposit amount, will be made if
cancellation is because of a camper’s illness. A doctor’s statement of camper’s
inability to participate must be submitted with the parent’s written request.
Submit refund requests before Sept. 1, 2008.
• No refund will be made within 4 weeks of the session except for medical
reasons (see above), and no refund is given for campers who leave sessions
early.
PROCESSING AND PLACEMENT
Confirmation
Each camper will receive a confirmation letter after she is placed in a session.
Allow 2-3 weeks for processing. Camp Information Packets will arrive in the mail
before the start of a confirmed session. A camper should open her Camp
Information Packet immediately; it contains important materials. Keyauwee
Resident Camp Information Packets include a “Parent Packet” with specific camp
information and fee balance information. Day Camp Information Packets include
important materials from the camp director, a map, and any balance information.
Unit
Friend @ Resident Camp
If girls attending resident camp wish to be placed together as tent/cabin mates,
both registrations MUST arrive at the council office in the same envelope. Girls
who have requested a unit friend must specify each other as tent/cabin mates and
be registered for the same program. Name only one friend per resident camp
session. Both friends MUST list each other. Attempts will be made to honor all
requests.
Special Needs
Every attempt is made to accommodate girls with special needs (dietary
restrictions, physical and/or mental challenges, or medical needs). Call the
camp contact person before registering to ensure that your child’s needs can be
met. This is important to ensure that we have the facilities and staff that are
needed.
Health &
Safety
Girls will not be allowed to attend day or resident camps without a completed
Summer Camp Health/Permission form. This form, along with any instructions, will
be included with initial confirmation information, or you may obtain a form from
the appropriate website.
• Medical exams performed by a licensed physician must be done within 24 months
before the start of your camp session.
• A Health/Permission Form, along with any instructions will be included with
initial confirmation information, or you may obtain a form below
• A physician is on-call during camp sessions, and a camp health supervisor is
on-site to oversee immediate needs.
• Campers are covered by a supplemental insurance for accidents and sickness
that may occur while participating in activities; pre-existing conditions are
not covered.
A Summer Camp Health/Permission Form MUST be
completed and submitted to the council office before the start of the session
for which they are confirmed.
Parents must complete sections 1, 2 & 3 and the physician must complete and sign
the medical exam section 4. Sections 1, 2 & 3 are required each year; however,
the actual medical exam needs to be done within 24 months before the camp
session.
Forms
Registrations are processed
on a first come first serve basis. If you have questions about registering for
summer camp please contact the summer camp registration staff at 1-800-672-2148,
or email smohan@tarheeltriad.org or fbailey@tarheeltriad.org.
The following 2008 Summer Resident Camp forms
are available for download. They are in Adobe PDF format unless stated
otherwise. If you don't have the free Adobe PDF reader on your computer
you can get a free copy at:
http://www.adobe.com/products/acrobat/readstep2.html
Resident Camp Forms
1. Resident Camp Registration
Form
2. 2008 Summer
Camp Health/Permission Form (Due 4 weeks before your session begins)
3. Campership Form
4. Camper Information Form
(Due 4 weeks before your session begins)
a. In
Adobe PDF format
b. In
Microsoft Word format
5.
Camper Release Form (Due 4 weeks before your session begins)
a. In
Adobe PDF format
b. In
Microsoft Word format
6.
Parent
Information Packet (Includes packing list, Check in, Check out times, emergency
information, trading post info and more!)
Core Camp Forms
1. Troop Core Camp Registration Form
2. GIRL/ADULT - Core Camp Registration Form
3. Core Camp Health/Permission Form
4. Campership
Form
5.
Core Camp Information Packet
Family camp
Forms
1. Family Camp Registration Form
2. Family Camp Health/Permission Form
3. Campership
Form
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