Important Information for Resident & Day Camp 2019

Please clink on the topic you would like to know more about: 

Important Dates
Auto Billing
Additional Fees
Camp Buddies
Discounts
Registration and Payments
Cancellations and Refunds
Camperships
Confirmation Packets, Health Forms & Waivers
Coming to camp

*Important Dates*

November 26th – Online Registration opens at 6:00am

March 13th – Last Day for Early Registration Pricing

March 13th – Deadline to apply for Camp Scholarships

June 3rd – Final payments due  (Auto Payment will occur on any accounts with a balance.)

 

*Auto Billing*

Please note, if you registered through our online system, you consented to an Auto Billing Authorization. By submitting a payment method, the card/account holder accepted that Girl Scouts Carolinas Peaks to Piedmont Council will automatically bill the card/account used for payment in the amount of the current balance on June 3rd 2019.

 

* Additional Fees *

  • Non-registered girls will be registered as Girl Scouts for $25. Registering as a Girl Scout means you will have access to all of the programs offered throughout the year, and you will be the first to hear about camp next year.
  • There is a $15 change session fee, if you have a change to your registration after your registration has been processed.

* Camp Buddies *

Girls will have many opportunities to make new friends during their time at camp, and coming on their own is always an exciting adventure. However, some girls prefer to attend with a close friend. Two girls wishing to attend camp as buddies must provide that information in their registration. Space is provided to indicate one friend’s name, and both buddies must request each other. We cannot accommodate more than one buddy combination per girl. Cabin/tent assignments will be honored for one buddy only.

 

* Discounts *

• Early registrations (received or post marked by March 13th, 2019) will receive a $50 discount per week long or longer resident camp sessions. 

• Girl Scouts registered in Girl Scouts Carolinas Peaks to Piedmont council who sell 10 fall product items or 48 packages of cookies will qualify the camp go getter discount for week long/longer resident camp session. This discount is $75 and is in addition to the early bird discount. 

• Multi Sibling discount will be applied when you register more than 1 girl for camp. This discount is 5% off each additional girl. Please note this discount can only be applied when girls are registered at the same time in the same order. . 

• Multi Session discount will be applied when you register more than 1 session of camp. This discount is 5% off each additional session. Please note this discount can only be applied when sessions are registered for at the same time in the same order. . 

• Cookie Dough may be used to help pay for day or resident camp programs.

 

* Registration and Payments *

• Please be sure to check over your program choices carefully before finishing the registration process. Costs are based on the programs you choose and any fee adjustments will be based on your choices as well. It is up to you to be sure the programs you choose are the ones you want. If you have any questions about a program or pre-requisites, please contact either the Camping Services Manager or the Director of the individual camp.

• Non-registered girls will be registered as Girl Scouts for $25. Registering as a Girl Scout means you will have access to all of the programs offered throughout the year, and you will be the first to hear about camp next year.

• You may pay for the total program cost at the time of registration, or just the non-refundable $50 deposit; whichever works best for your family.

•When checking out you can choose to opt into an auto payment plan. The auto payment will be on: January 3rd, February 3rd, March 3rd, April 3rd, May 3rd and June 3rd. You can also opt to not enroll in payment plan and make payments as you see fit, with June 3rd being final auto payment.

• Final payments for camp programs are due by June 3rd 2019. Any unpaid accounts will go through an automatic bill pay process. If payment is not successfully collected during the automatic payment the registration will be cancelled and no refund will be made. Please keep that date in mind.

• Camp Extras such as a Camp Essential Kits and Trading Post Gift Certificates are available as extras for your camper. We encourage you to purchase these extras before arriving at camp for check in as they may not be available at check in Please contact info@girlscoutsp2p.org with questions or for assistance.

• Since we have extended our camp week to run from Sunday to Saturday, we are no longer able to offer the Session Extender or Stay Over Program. 

• Due to the work involved in changing a camper’s session, there is a $15/session change fee, unless the council has to cancel a program and a camper changes sessions as a result.

 

* Cancellations and Refunds *

• If attendance in a session is cancelled by the camper or family, the deposit is retained. If the council must cancel a program, the deposit is refunded or may be transferred to another program. Deposits are not transferable to another camper, other than a sibling.

• If the council cancels a program due to low enrollment, a full refund will be issued, including the $50 deposit. Full refunds are also made for girls who cannot be placed in one of their choices and choose not to accept a different session. Deposits are not refunded for any registration changes other than these two.

• In the case of a camper’s illness, a refund, less the deposit may be made if cancellation is submitted prior to the first day of their session. A doctor’s statement of camper’s inability to participate in camp must be submitted with a written request from the parent/guardian. The request must be submitted no later than 2 weeks after the start of the missed session.

• No refunds will be made within four weeks of a session’s start except for medical reasons as indicated previously.

• No refunds are given for campers who choose to leave sessions early or who are asked to leave due to behavior issues.

 

* Camperships *

• We want every girl to be able to attend camp regardless of their financial situation. Camperships are available to currently registered Girl Scouts in Peaks to Piedmont Council, who have participated in either Fall Product or Cookie program this year. The Campership form must be submitted after registering for camp, and must be turned in by March 13. You can find the form here:

• Campership forms received after March 13 will not be accepted • Families will receive an email the first week in April, letting them know the status of the scholarship application. Families that receive a campership will need to sign the acceptance letter and return within 10 business days to receive the funding.

•Campers will only be considered for a campership for one session of camp.

• Girls will be required to submit a letter to council by September 15th, following their summer camp session, telling the scholarship committee about their experience at camp. If a girl fails to submit this letter, she will not be eligible for a campership the following summer.

 

* Confirmation Packets, Health Forms & Waivers*

• Confirmation packets are automatically emailed to families at the time of registration. Included in that email will be links to your important documents (confirmation information with packing list, health forms, etc). Should you need to access those forms, but are unable to find the email, please visit our forms page

• Please note if your camper attends a session that leaves camp you will need a completed Physical Form. 

• We are no longer requiring complete immunization histories for each camper. We DO require documentation/dates of the most recent Tetanus vaccination. 

• Some of our camp programs that have off-site trips will require a vendor specific waiver. As those sessions approach, camp will send out an email specifically to those participants. These forms will need to be brought with you to check in in order for your camper to participate in the offsite activity.

 

* Coming to Camp*

• What to pack for camp: 

o Resident Camp Packing List

o Day Camp Packing List (last page of Day Camp Parent Packet)

• Arrival and departure times for Resident Camp

o Check-in is on the first day of the session from 2:00 p.m. – 4:00 p.m.

o Check-out  is on the last day of the session, with the parent program beginning at 9:00 a.m.

o Please remember all check-in/out procedures differ at each of our locations due to their layout and staffing, so please respect each camp’s rules.

• Arrival and departure times for Day Camp

o Check-in is Monday-Friday from 8:45-9 a.m. 

o Check-out  is Monday-Friday from 4-4:30 p.m. 

o Please remember all check-in/out procedures differ at each of our locations due to their layout and staffing, so please respect each camp’s rules.

• Telephone and Electronics Policy

o Cell phones and other communication devices are not allowed at camp. Having these devices on camp can create a lot of home sickness and issues in the units amongst girls. Camp is an opportunity for girls to be unplugged and become an active member of our camp community. Additionally the environments at camp are not suitable for the safe storage of these devices.

o Campers are not allowed to receive or make phone calls while at camp.

o If there is a problem or if your camper is not adjusting well, a Camp Administrator will contact you.

o We know not speaking with your camper can be very hard. If you have any special circumstances, please call camp a week before your camper attends so you and the Camp Director can make plans on how to manage it.

• Lice

o At check-in, your camper will be screened for lice/nits. Campers will not be allowed to stay if they have lice/nits and parents/guardians are responsible for treatments. No refunds are given for campers who are unable to attend camp due to lice/nits. Girls may return to camp after receiving treatment at home, and if they are found to be lice/nit free, may then join camp.